Przetwarzanie danych (osobowych) przez podmiot odpowiedzialny za proces składania aplikacji przez Internet
Consent to Data Processing in the Recruitment Process
Supplementary to the Qlar Privacy Notice
By creating an applicant profile in our recruitment portal, you provide the Company with your personal data in connection with a specific application for the purpose of seeking employment opportunities. By submitting your application, you express your interest in employment with us. In this context, you transmit personal data, which we use and store solely for the purposes of your job search and recruitment process. Your data is stored and processed on the systems of our software partner, Personio.
1. General Information
This Privacy Notice applies exclusively to data collected as part of the online recruitment process. It explains how we process the personal data collected from you during the online application process.
2.Data Protection and Confidentiality
Protecting your personal data is important to us. Qlar and its software partner, Personio, have implemented the necessary organizational and technical measures to ensure the protection and confidentiality of your application.
3. Personal Data Collected During the Recruitment Process
Personal data means any information relating to the personal or material circumstances of an identified or identifiable individual. This includes information such as your name, address, telephone number, and date of birth, as well as details relating to your professional background or similar information through which an individual can be identified with reasonable effort. Information that cannot be linked, either directly or indirectly, to your actual identity is not considered personal data.
4. Use of Your Personal Data
As part of your application, we process the following personal data:
5. Purpose of Data Processing
Your personal data is processed exclusively for the following purposes:
The legal basis for processing your personal data is Section 26 of the German Federal Data Protection Act (BDSG) in conjunction with Article 88 of the General Data Protection Regulation (GDPR). Processing is necessary in the context of the relationship established during the recruitment process and the initiation of a prospective employment contract.
Providing your personal data as part of the recruitment process is voluntary. However, the provision of personal data is necessary for the processing of your application and/or the conclusion of an employment contract with us.
7. Disclosure of Data to Third Parties
Data submitted as part of your application is transmitted using TLS encryption and stored in a database. This database is operated by Personio, a provider of software solutions for human resources and applicant management. In this context, Personio acts as our data processor within the meaning of Article 28 GDPR. Processing is based on a data processing agreement concluded between us, as the data controller, and Personio.
Apart from this, your personal data will not be disclosed to third parties unless required to comply with legal obligations. Data may, where necessary, be shared with contracted data processors (e.g., recruitment consultants) and with persons who are subject to specific confidentiality obligations, such as legal counsel.
8. Talent Pool
If you have applied for a position but no suitable vacancy is available at that time, we may offer to include your profile in our talent pool. The talent pool enables us to contact you regarding future opportunities. Your consent will be obtained before your data is added to the talent pool. If, after joining the talent pool, you no longer wish to remain in it, please notify us at career@qlar.com.
9. Storage, Correction, and Deletion of Data
During the recruitment process, you have the opportunity to access, update, or independently delete your electronic data.
Your data will be retained for a period of 180 days following the completion of the recruitment process. This is generally done to comply with legal requirements and/or to defend against potential claims arising under applicable laws. After this retention period, we are required to delete or anonymize your data.
In the event of anonymization, the data will only be available in the form of metadata without direct personal reference and may be used solely for statistical analyses (e.g., proportion of applicants, number of applications within a certain period, etc.). Due to pending legal proceedings and/or statutory limitation periods, data retention may in some cases extend for several years. You will not receive separate notification when your data is deleted.
Your right to erasure may be overridden by our legitimate interest in the establishment, exercise, or defence of legal claims, which may require the continued retention of personal data. As a result of ongoing legal proceedings and/or statutory limitation periods, retention periods may extend over several years.
If your application is included in the talent pool, your data will be retained for 12 months and subsequently deleted unless renewed consent for further storage is obtained.
Data may also be processed for statistical purposes (e.g., reporting). In such cases, it is not possible to identify individual persons.
If you receive and accept an offer of employment from us, the personal data collected during the recruitment process will be retained for at least the duration of your employment in accordance with our Employee Privacy Notice.
10. Right of Access, Withdrawal of Consent, and Data Portability
Under Chapter III of the GDPR, you have the right to obtain information from the data controller about the personal data concerning you, to request restriction of processing, to object to processing, and to exercise your right to data portability.
The withdrawal of your consent to data processing does not affect the lawfulness of any processing carried out prior to such withdrawal.
To exercise your rights as a data subject in relation to data processed as part of this online recruitment process, please contact our Data Protection Officer at datenschutz@qlar.com.
11. Final Provisions
We reserve the right to amend this Privacy Notice at any time to ensure ongoing compliance with applicable legal requirements or to reflect changes in the recruitment process or other business processes. The updated Privacy Notice shall apply to all future visits to this careers website and to any future applications submitted.
Supplementary to the Qlar Privacy Notice
By creating an applicant profile in our recruitment portal, you provide the Company with your personal data in connection with a specific application for the purpose of seeking employment opportunities. By submitting your application, you express your interest in employment with us. In this context, you transmit personal data, which we use and store solely for the purposes of your job search and recruitment process. Your data is stored and processed on the systems of our software partner, Personio.
1. General Information
This Privacy Notice applies exclusively to data collected as part of the online recruitment process. It explains how we process the personal data collected from you during the online application process.
2.Data Protection and Confidentiality
Protecting your personal data is important to us. Qlar and its software partner, Personio, have implemented the necessary organizational and technical measures to ensure the protection and confidentiality of your application.
3. Personal Data Collected During the Recruitment Process
Personal data means any information relating to the personal or material circumstances of an identified or identifiable individual. This includes information such as your name, address, telephone number, and date of birth, as well as details relating to your professional background or similar information through which an individual can be identified with reasonable effort. Information that cannot be linked, either directly or indirectly, to your actual identity is not considered personal data.
4. Use of Your Personal Data
As part of your application, we process the following personal data:
- Contact details contained in your applicant profile (e.g., first and last name, address, email address, telephone number, date of birth).
- Information provided in the application form (e.g., salary expectations, notice period, and, where relevant to the advertised position, information regarding a disability).
- Application documents (e.g., résumé/CV, cover letter, certificates, and records of your professional experience), which may contain additional personal data.
- References that you provide to us, where applicable.
5. Purpose of Data Processing
Your personal data is processed exclusively for the following purposes:
- Initiating and establishing an employment relationship.
- Contacting you if you are considered for an alternative position.
- Contacting you in connection with an unsolicited application.
- Including you in a talent pool, subject to your consent.
The legal basis for processing your personal data is Section 26 of the German Federal Data Protection Act (BDSG) in conjunction with Article 88 of the General Data Protection Regulation (GDPR). Processing is necessary in the context of the relationship established during the recruitment process and the initiation of a prospective employment contract.
Providing your personal data as part of the recruitment process is voluntary. However, the provision of personal data is necessary for the processing of your application and/or the conclusion of an employment contract with us.
7. Disclosure of Data to Third Parties
Data submitted as part of your application is transmitted using TLS encryption and stored in a database. This database is operated by Personio, a provider of software solutions for human resources and applicant management. In this context, Personio acts as our data processor within the meaning of Article 28 GDPR. Processing is based on a data processing agreement concluded between us, as the data controller, and Personio.
Apart from this, your personal data will not be disclosed to third parties unless required to comply with legal obligations. Data may, where necessary, be shared with contracted data processors (e.g., recruitment consultants) and with persons who are subject to specific confidentiality obligations, such as legal counsel.
8. Talent Pool
If you have applied for a position but no suitable vacancy is available at that time, we may offer to include your profile in our talent pool. The talent pool enables us to contact you regarding future opportunities. Your consent will be obtained before your data is added to the talent pool. If, after joining the talent pool, you no longer wish to remain in it, please notify us at career@qlar.com.
9. Storage, Correction, and Deletion of Data
During the recruitment process, you have the opportunity to access, update, or independently delete your electronic data.
Your data will be retained for a period of 180 days following the completion of the recruitment process. This is generally done to comply with legal requirements and/or to defend against potential claims arising under applicable laws. After this retention period, we are required to delete or anonymize your data.
In the event of anonymization, the data will only be available in the form of metadata without direct personal reference and may be used solely for statistical analyses (e.g., proportion of applicants, number of applications within a certain period, etc.). Due to pending legal proceedings and/or statutory limitation periods, data retention may in some cases extend for several years. You will not receive separate notification when your data is deleted.
Your right to erasure may be overridden by our legitimate interest in the establishment, exercise, or defence of legal claims, which may require the continued retention of personal data. As a result of ongoing legal proceedings and/or statutory limitation periods, retention periods may extend over several years.
If your application is included in the talent pool, your data will be retained for 12 months and subsequently deleted unless renewed consent for further storage is obtained.
Data may also be processed for statistical purposes (e.g., reporting). In such cases, it is not possible to identify individual persons.
If you receive and accept an offer of employment from us, the personal data collected during the recruitment process will be retained for at least the duration of your employment in accordance with our Employee Privacy Notice.
10. Right of Access, Withdrawal of Consent, and Data Portability
Under Chapter III of the GDPR, you have the right to obtain information from the data controller about the personal data concerning you, to request restriction of processing, to object to processing, and to exercise your right to data portability.
The withdrawal of your consent to data processing does not affect the lawfulness of any processing carried out prior to such withdrawal.
To exercise your rights as a data subject in relation to data processed as part of this online recruitment process, please contact our Data Protection Officer at datenschutz@qlar.com.
11. Final Provisions
We reserve the right to amend this Privacy Notice at any time to ensure ongoing compliance with applicable legal requirements or to reflect changes in the recruitment process or other business processes. The updated Privacy Notice shall apply to all future visits to this careers website and to any future applications submitted.